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Request to Examine Records: 1. Any public record will be accessible to a resident of the Commonwealth of Pennsylvania who requests a record pursuant to this policy and the Right-to-Know Law. Inspection Times: 2. All requests for inspection must be made at reasonable times during normal business hours from 8:30 a.m. to 4:30 p.m., Monday through Friday. Assembling Records: 3. Requests for copies of records must be in writing and directed to the Borough Manager. Written requests may be made in person, by mail, by facsimile, or by electronic means and shall state the date of the request, the name and address of the requestor and a clear description of the records sought. A public record will be provided in the medium in which it exists, except that a public record which is kept in electronic format will be duplicated on paper if requested. 4. The Borough of Downingtown will not compile, maintain, format or organize a public record in a manner in which it does not already do so, nor will it create a public record which does not currently exist in response to a request. Charges: 5. Paper copies will be $ .25 per page per side. If mailing is requested, a handling fee of $3.50 will be charged in addition to the actual cost of postage for mailing supplies used. If a disk is requested, it will be provided by the Borough of Downingtown at a cost of $1.00 per disk plus $ .50 per file. A new disk will be necessary each time records are provided. 6. Fax copies will be available at the cost of $ .50 per page. 7. E-mail copies will be available at the cost of $1.00 per transaction plus $ .50 per file. 8. If “True and Correct Certification” is requested, an additional charge of $2.00 will be added. The Borough of Downingtown will require prepayment if the fees are expected to exceed $25.00. 9. Police reports have a $15.00 minimum charge. The research charge cost per hour will be $15 rounded to the next quarter hour.
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